Northern California Rugby Football Union Referee Society | Referee Exchanges
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NCRFU Referee Society Exchange Policy for Developmental Exchanges,
Guest Referees and Visiting Referees

Inquiries regarding exchanges with the NCRFU Referee Society should be addressed to the Society’s Exchange Officer, Bjorn Stumer.
This policy sets forth the NCRFU Referee Society’s guidelines for developmental exchanges, guest referees, and visiting referees.

  • A “developmental exchange” is an agreement with another referee society whereby referees from each society will be hosted and evaluated.
  • A “guest referee” is someone expressly invited by a referee society to referee a match or assist in refereeing a tournament.
  • A “visiting referee” is someone who arrives without an express invitation from the local referee society seeking a match to referee.

Developmental Exchanges consist of:

  • Advance approval from the referee society’s board, or its designee. For the NCRFU, the designee is the Referee Development Committee.
  • A match assignment of an appropriate level
  • A written evaluation by the hosting society at an appropriate level
  • Airport pickup and delivery
  • Local transportation to and from matches
  • Billeting for out-of-state exchanges
  • Travel expenses for a Developmental Exchange are provided by the sending society.

The NCRRS will endeavor to send at least four of its referees on a Developmental Exchange each rugby season.

The NCRFURS will endeavor to:

    • Provide a reciprocal Developmental Exchange within one year of the initial exchange
    • Obtain a reciprocal Developmental Exchange within one year of the initial exchange

Guest Referees are individuals from another referee society expressly invited to referee a match.
The invitation by the NCRRS will be extended only by the Board of Directors or its designee when necessary to provide enough referees of a suitable level for the society’s matches. Any NCRRS invitation will expressly state whether any expenses will be covered or whether any billeting will be provided. Ordinarily, no evaluation will be provided.

The NCRRS may invite a guest referee to reciprocate for another society’s invitation to an NCRRS member.

A Visiting Referee appears without an express invitation.
This category includes arrangements made by the referee on his own. Ordinarily, there is no obligation for the host society to cover any expenses or to provide any billeting. There is no expectation that the other society will reciprocate.

The NCRRS will only assign a visiting referee a match that would otherwise be uncovered, unless a society referee is willing to give up a match.

NCRFU referees are encouraged, but not required, to notify the Board of Directors or its designee of his/her plans to visit another society.

Touch Judges for Referees With A Grade of C1 or Higher
The NCRRS will assign referee touch judges for incoming Developmental Exchange referees who have a grade of C1 or Higher. The NCRRS expects hosting societies to provide referee touch judges for its C1 referees on Developmental Exchanges, and directs the Exchange Officer to seek that commitment.

NCRRS Exchange Officer Duties

  • Maintain a roster of Developmental Exchanges, Guest Referees, and Visiting Referees
  • Encourage societies participating in Developmental Exchanges to reciprocate on a regular basis
  • Confirm all exchange arrangements with other society in writing
  • Coordinate hosting arrangements for incoming referees on Developmental Exchanges or Guest Referees
  • Provide a semi-annual report of exchange activity and expenditures
  • Coordinate with the Scheduling Secretary the best dates for exchanges